While minimum limits are not enforced by Ariba Contract Compliance, you can use them to encourage users to meet the specified minimums, thereby receiving the best prices.

When you assign users access to edit a contract request (CR) and create releases against the contract, their names are added to the Edit List and they receive the notification limit messages.

You can also set limits on the Summary screen.

When Ariba Contract Compliance is integrated with Ariba Contract Workbench, several settings on this screen are unavailable because they are defined and controlled in the originating Ariba Contract Workbench workspace.

Limits can help users receive the best prices when they create releases against a contract. For example, if you set up a pricing term that guarantees a significant discount (based on purchasing a specific quantity of an item or spending a specific amount of money), you can set a minimum allowed per release limit to encourage users to create release orders that meet that minimum.

To set overall limits:

1. Enter the minimum and maximum amounts you have committed to spend with the supplier using the contract. These values affect the amount that can be released, invoiced, or received against the contract.
2. Enter a tolerance percentage to allow users to spend more than the specified maximum amount. Use this option only if your business policy permits you to spend more than the approved amount.
• Enter 0 (zero) to prevent users from spending more than the maximum amount.
• Leave the field blank to allow users to spend more than the maximum amount, without any restriction.
• Enter an exact number to allow users to spend no more than that percent above the maximum amount.

To set item limits (for an item-based contract only): specify a value by which to set limits for items, and then select Quantity to apply limits based on the number of items ordered, or Amount to apply limits based on the amount of money spent on items.

• When the contract is amount-based, Term Amount Percent Left applies.
• When the contract is quantity-based, Term Quantity Percent Left applies.

To set release limits: specify the minimum amount of money that should be spent each time a user creates a release against the contract.

To set a preload amount: enter an amount that has already been spent on this contract. Use a preload amount to specify prior purchases that should be accounted for in this contract's spend accumulators.

• If this is a subagreement, a preload amount is accumulated to each parent agreement in its contract hierarchy, as long as the parent is set to accept subagreement accumulator values.
• In contracts using price tier discounts, preload amounts are considered only if the contract is a supplier level contract.

To set notification limits:

1. In the Number of Days Before the Contract Expires field, specify how many days before the contract expires you want the Contract Approaching Expiration notification message to be emailed automatically to the contract requester and those users listed in the Edit List. If this is an evergreen contract that set an expiration date, use this field to specify how many days before that date you want the Evergreen Contract Approaching Notification Date notification message to be emailed.
2. In the Number of Days Before Next Notification field, cause recurring notifications to be sent at the interval (in days) you specify. To set up recurring notifications, you also must specify a nonzero number for the Number of Days Before Contract Expires field.
3. In the Available Balance at or Below field, specify a value (a percentage of the contract's original amount) which, when reached, will cause the Contract Approaching Limit notification message to be emailed automatically to the contract requester and those users listed in the Edit List.

To set forecasted spend amounts:

1. Enter a total Amount you expect to spend over the duration of this contract.
2. Choose the Frequency with which you will want to analyze this forecasted spend, for example, quarterly.

After you have set limits, click Next to go to the next step in the process or Summary to go to the Summary screen, where you can review and submit the contract for approval.