Contracts reports

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Contracts reports

The contract reports focus on how contracts are being used to purchase items and commodities from suppliers, and help users assigned the roles Contract Manager and Professional Buyer ensure contract funds are used effectively.

Note: The Contracts by Cost Center report contains only partition-specific information, so you must run it in each partition to obtain the complete set of information for your company. All other contract reports include data from all partitions.

This report	Displays
Hierarchical Contract Summary and Renewal	A list of contracts showing their hierarchical structure and usage statistics.
Contracts with Milestones	A list of contracts and their milestones.
Contract Compliance by Commodity	A breakdown of spend associated with contracts vs. spend by that is not associated with contracts, summarized by commodity code. Use the report to see which commodities currently benefit from contract-related cost savings, and which commodities do not.
Contract Compliance by Cost Center	A breakdown of spend associated with contracts vs. Spend by that is not associated with contracts, summarized by cost center. Use the report to see which cost centers currently benefit from contract-related cost savings, and which cost centers do not. The total amount shown is for all versions of the contract, listed under the original contract ID only. Note that this report is partition-specific, containing information about only those contracts created in the current partition.
Contract Summary and Renewal	A summary list of contracts, including their expiration dates and available amounts. Use the report to track contracts that are approaching the expiration date or have already expired, and take appropriate and timely action. This can include renewing the contract for a new term, issuing a change order to extend the expiration date, or adjusting the available amounts. You can also use this report to review contracts that do not require release orders.
Contracts with Invoices	A list of contracts for which invoices have been created. Use the report to review contract, invoice, and invoice reconciliation details. Contract details include: contract ID, version, supplier, effective and expiration dates, status, maximum amount, reconciled amount, amount or percent remaining on contract, number of days that remain on the contract. Invoice details include: invoice ID, invoice date, invoice reconciliation ID, individual and cumulative invoice amounts.
Contract Pricing Terms Detail	A list of contracts with pricing terms detail, including the items referenced on those contracts, and the amount of money being spent on those items. It shows the remaining balance left on the contract and the number of days before the contract expires. Use this report to understand how funds are being allocated across all pricing terms listed on a contract, to see contracts that are nearing expiration or have expired and should be renewed or replaced, and to manage how your company spends money.
Contracts with Release Orders	A list of contracts that have release orders issued against them. It shows how funds have been allocated from a contract to its associated release orders, and lists the remaining balance and number of days before the contract expires. Use this report as a spend management tool, to monitor release order activity and track contract balances.