Line item invoice exception types

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Ariba Buyer's default configuration includes the following standard set of line item level invoice exception types listed in order of validation. Your configuration might include custom exceptions not listed here.

Exception	Cause	Details
Unmatched Line	Ariba Buyer is unable to find a matching line item on the purchase order.	This validation check applies to line items of any category or type; it does not apply to the header level. When disputing an unmatched line exception, the amount of the line item will default to $0.00. No tolerance consideration. Ariba Buyer does not auto-reject the invoice. Permissions required to view: ReconcileUnmatchedInvoiceLine or ReconcileAllInvoiceExceptions.
Unmatched Time Sheet	Ariba Buyer is unable to find a time sheet that matches the invoice line item.	This validation check applies to line items of Category 1 (standard procure items); it does not apply to the header level. When disputing an unmatched line exception, the amount of the line item will default to $0.00. No tolerance consideration. Ariba Buyer does not auto-reject the invoice. Permissions required to view: WorkforceManager or ReconcileAllInvoiceExceptions.
Quantity Variance	The quantity on the invoice line item is different from the quantity left to invoice on the purchase order line item, and the difference is more than the tolerance set in your configuration.	This validation check applies to line items of Category 1 (standard procure items); it does not apply to the header level. The quantity must be within either an absolute tolerance of 1 or a percentage tolerance of 105. Ariba Buyer does not auto-reject the invoice. Permissions required to view: ReconcileInvoiceQuantityVariance or ReconcileAllInvoiceExceptions.
Time Sheet Hours Variance	The quantity of hours on the invoice line item is greater than the quantity on the matching line item on the approved time sheet, and the difference is more than the tolerance set in your configuration.	This validation check applies to line items of Category 1 (standard procure items); it does not apply to the header level. The quantity must be within a percentage tolerance of 105. Ariba Buyer does not auto-reject the invoice. Permissions required to view: WorkforceManager or ReconcileAllInvoiceExceptions.
PO Line Amount Variance	The amount on the invoice line item is greater than the amount left to invoice on the purchase order line item, and the difference is more than the tolerance set in your configuration.	This validation check applies to line items of Category 1 (standard procure items); it does not apply to the header level. The quantity must be within a percentage tolerance of 10%. Ariba Buyer does not auto-reject the invoice. Permissions required to view: ReconcileInvoiceQuantityVariance or ReconcileAllInvoiceExceptions.
PO Milestone Amount Variance	The amount on the invoice milestone is greater than the amount verified for that milestone on the purchase order.	This validation check applies to line items of Category 1 (standard procure items); it does not apply to the header level. The exception has no absolute or relative tolerance. Ariba Buyer does not auto-reject the invoice. Permissions required to view: ReconcileInvoiceReceivedQuantityVariance or ReconcileAllInvoiceExceptions.
PO Line Received Amount Variance	The amount on the invoice item is greater than the amount received for that item on the purchase order.	This validation check applies to line items of Category 1 (standard procure items); it does not apply to the header level. The received amount must be within a percentage tolerance of 10%. Ariba Buyer does not auto-reject the invoice. Permissions required to view: ReconcileInvoiceReceivedQuantityVariance or ReconcileAllInvoiceExceptions.
Price Variance	The price on the invoice line item is different from the price on the purchase order line item, and the difference is more than the tolerance set in your configuration.	This validation check applies to line items of Category 1 (standard procure items); it does not apply to the header level. The quantity must be within either an absolute tolerance of 1 or a percentage tolerance of 110. Ariba Buyer does not auto-reject the invoice. Permissions required to view: ReconcileInvoicePriceVariance or ReconcileAllInvoiceExceptions.
Time Sheet Bill Rate Variance	The Bill Rate on the invoice line item is greater than the Bill Rate on the matching line item on the time sheet, and the difference is more than the tolerance set in your configuration.	This validation check applies to line items of Category 1 (standard procure items); it does not apply to the header level. The rate must be within a percentage tolerance of 105. Ariba Buyer does not auto-reject the invoice. Permissions required to view: WorkforceManager or ReconcileAllInvoiceExceptions.
Shipping Variance	The shipping amount on the invoice is greater than the shipping amount left to invoice on the purchase order and the discrepancy is due to differences in shipping costs.	This validation check applies to line items of Category 3 (shipping adjustment items); it does not apply to the header level. The quantity must be within either an absolute tolerance of 0 or a percentage tolerance of 25. Ariba Buyer does not auto-reject the invoice. Permissions required to view: ReconcileInvoiceShippingVariance or ReconcileAllInvoiceExceptions.
Handling Variance	The handling amount on the invoice is greater than the handling amount left to invoice on the purchase order and the discrepancy is due to differences in handling costs.	This validation check applies to line items of Category 4 (handling adjustment items); it does not apply to the header level The quantity must be within either an absolute tolerance of 0 or a percentage tolerance of 25 Ariba Buyer does not auto-reject the invoice Permissions required to view: ReconcileInvoiceHandlingVariance or ReconcileAllInvoiceExceptions
Special Variance	A special amount on the invoice is greater than the special amount on the purchase order and the discrepancy is classed as a “special” exception.	This validation check applies to line items of Category 5 (special adjustment items); it does not apply to the header level. The amount must be within either an absolute tolerance of 0 or a percentage tolerance of 25. Ariba Buyer does not auto-reject the invoice. Permissions required to view: ReconcileInvoiceSpecialVariance or ReconcileAllInvoiceExceptions.
Tax Calculation Failed Variance	The tax amount on the invoice does not have a matching tax amount, as computed by Tax API.	This validation check applies to line items of Category 1 (standard procure items); it does not apply to the header level. The amount must be within either an absolute tolerance of 1 or a percentage tolerance of 105. Ariba Buyer does not auto-reject the invoice. Permissions required to view: ReconcileInvoiceQuantityVariance or ReconcileAllInvoiceExceptions.
Received Quantity Variance	The quantity field on the invoice line item is different from the quantity left to invoice on the receipt line item, and the difference is more than the tolerance set in your configuration.	This validation check applies to line items of Category 1 (standard procure items); it does not apply to the header level. The quantity must be within either an absolute tolerance of 1 or a percentage tolerance of 105. Ariba Buyer does not auto-reject the invoice. Permissions required to view: ReconcileInvoiceQuantityVariance or ReconcileAllInvoiceExceptions.
Catalog Price Variance	The price on the invoice catalog line item is different from the price on the purchase order catalog line item, and the difference is greater than the tolerance set in your configuration.	This validation check applies to line items of Category 1 (standard procure items); it does not apply to the header level. The quantity must be within either an absolute tolerance of .5 or a percentage tolerance of 105. Ariba Buyer does not auto-reject the invoice. Permissions required to view: ReconcileInvoicePriceVariance or ReconcileAllInvoiceExceptions.
Over Tax Variance	The Amount field on the invoice tax line item is more than the calculated Tax Amount returned by the Tax API, and the difference is not within the tolerance defined by your configuration.	This validation check applies to line items of Category 2 (tax items); it does not apply to the header level. The amount on the invoice tax line item is more than 1.02 percent of the calculated tax amount. Ariba Buyer does not auto-reject the invoice. Permissions required to view: ReconcileInvoiceOverTaxVariance or ReconcileAllInvoiceExceptions.
Under Tax Variance	The Amount field on the invoice tax line item is less than the calculated Tax Amount returned by the Tax API, and the difference is not within the tolerance defined by your configuration.	This validation check applies to line items of Category 2 (tax items); it does not apply to the header level. The amount on the invoice tax line item is less than .98 percent of the calculated tax amount. Ariba Buyer does not auto-reject the invoice. Permissions required to view: ReconcileInvoiceUnderTaxVariance or ReconcileAllInvoiceExceptions.
Contract Item Not Invoiceable	The invoice was matched to a contract that cannot be directly invoiced against. This exception is similar to the contract not invoiceable exception, except it applies to summary invoices.	This validation check applies to line items of any category or type. There is no tolerance to consider. Ariba Buyer does not auto-reject the invoice. Permissions required to reconcile this type of exception: ReconcileUnmatchedInvoiceLine or ReconcileAllInvoiceExceptions.
Contract Item Not Invoicing	The invoice was matched to a contract that is in the Final Closed state. This exception is similar to the contract not invoicing exception, except it applies to summary invoices.	This validation check applies to line items of any category or type. There is no tolerance to consider. Ariba Buyer auto-rejects the invoice. Permissions required to reconcile this type of exception: ReconcileUnmatchedInvoiceLine or ReconcileAllInvoiceExceptions.
Contract Item Date Variance	The reference date on the invoice line item was not within the valid period for the matching contract line item.	This validation check applies only to line items of Category 1 (standard procure line items). There is no tolerance to consider. Ariba Buyer does not auto-reject the invoice. Permissions required to reconcile this type of exception: ReconcileUnmatchedInvoiceLine or ReconcileAllInvoiceExceptions.
Contract Catalog Price Variance	This exception applies only when the line item in question is a catalog item. The exception occurs when the price on the invoice catalog line item was different than the price of the contract catalog line item, and the difference was greater than the tolerance set in your configuration. The Expected Price field is used for validation. When an invoice line item is matched to a contract line item, Ariba Invoice calculates the value of this field by retrieving the base price of the corresponding catalog item and then applying the contract pricing terms to that base price.	This validation check applies only to line items of Category 1 (standard procure line items). The values must be within either an absolute tolerance of .5 or a percentage tolerance of 105. Ariba Buyer does not auto-reject the invoice. Permissions required to reconcile this type of exception: ReconcileInvoicePriceVariance or ReconcileAllInvoiceExceptions.
Contract Non-Catalog Price Variance	The price on the invoice non-catalog line item was different than the price of the contract non-catalog line item, and the difference was more than the tolerance set in your configuration. The Expected Price field is used for validation. When an invoice non-catalog line item is matched to a contract non-catalog line item, Ariba Invoice calculates the value of this field as follows: If the invoice line item specifies a valid part number, Ariba Invoice retrieves the base price of the corresponding catalog item. If the invoice line item does not specify a valid part number, then Ariba Invoice obtains the base price from the contract line item. Ariba Invoice applies the contract pricing terms to the base price to calculate the price to validate against.	This validation check applies only to line items of Category 1 (standard procure line items). The values must be within either an absolute tolerance of 1 or a percentage tolerance of 110. Ariba Buyer does not auto-reject the invoice Permissions required to reconcile this type of exception: ReconcileInvoicePriceVariance or ReconcileAllInvoiceExceptions.
Contract Fee Amount Variance	This exception validates the price for contract fixed and recurring fee items only. It means the price on the invoice line item was different than the price of the contract line item. The Expected Price field is used for validation.	This validation check applies only to line items of Category 1 (standard procure line items). There is no tolerance to consider. Ariba Buyer does not auto-reject the invoice. Permissions required to reconcile this type of exception: ReconcileInvoicePriceVariance or ReconcileAllInvoiceExceptions.
Contract Fee Quantity Variance	This exception validates the quantity for contract fixed and recurring fee items only. It means the Quantity field on the invoice line item was different than the quantity on the contract line item.	This validation check applies only to line items of Category 1 (standard procure line items). The exception itself has no absolute or relative tolerance; however, the exception does take into account the tolerance set in the contract. Ariba Buyer does not auto-reject the invoice. Permissions required to reconcile this type of exception: ReconcileInvoiceQuantityVariance or ReconcileAllInvoiceExceptions.
Contract Quantity Variance	The Quantity field on the invoice line item was different than the limit on the contract line item.	This validation check applies only to line items of Category 1 (standard procure line items). The exception itself has no absolute or relative tolerance; however, the exception does take into account the tolerance set in the contract. Ariba Buyer does not auto-reject the invoice Permissions required to reconcile this type of exception: ReconcileInvoiceQuantityVariance or ReconcileAllInvoiceExceptions.
Contract Received Quantity Variance	The Quantity field on the invoice line item was different than the quantity left to invoice on the receipt line item, and that the difference is more than the tolerance set in your configuration. The behavior of the received quantity variance exception depends on how you have set up receiving in your configuration. See the Ariba Invoice Guide for additional details.	This validation check applies only to line items of Category 1 (standard procure line items). The values must be within a percentage tolerance of 105. Ariba Buyer does not auto-reject the invoice. Permissions required to reconcile this type of exception: ReconcileInvoiceReceivedQuantityVariance or ReconcileAllInvoiceExceptions.
Contract Line Amount Variance	The Amount field on the invoice line item was different than the limit on the contract line item.	This validation check applies only to line items of Category 1 (standard procure line items). The exception itself has no absolute or relative tolerance; however, the exception does take into account the tolerance set in the contract. Ariba Buyer does not auto-reject the invoice. Permissions required to reconcile this type of exception: ReconcileInvoiceQuantityVariance or ReconcileAllInvoiceExceptions.
Contract Milestone Amount Variance	This exception validates the amount for contract milestone items only. It means the invoice line item amount was greater than the amount verified, less the amount invoiced on the milestone item.	This validation check applies only to line items of Category 1 (standard procure line items). The exception itself has no absolute or relative tolerance; however, the exception does take into account the tolerance set in the contract. Ariba Buyer does not auto-reject the invoice. Permissions required to reconcile this type of exception: ReconcileInvoiceReceivedQuantityVariance or ReconcileAllInvoiceExceptions.
Contract Line Received Amount Variance	The Amount field on the invoice line item was different than the amount received, less the amount invoiced on the contract line item, and the difference is more than the tolerance set in your configuration.	This validation check applies only to line items of Category 1 (standard procure line items). The values must be within either an absolute tolerance of 1 or a percentage tolerance of 105. Ariba Buyer does not auto-reject the invoice. Permissions required to reconcile this type of exception: ReconcileInvoiceReceivedQuantityVariance or ReconcileAllInvoiceExceptions.