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Use split accounting to share the cost of an item among multiple accounting
groups. For example, split the price of a new database server among
the departments who will use it, or the cost of business travel, or
an adjustment.
Initially, two accounting splits, each with identical accounting information,
are displayed. Edit these splits to specify the correct accounting information.
You can add other splits as needed.
Your company can have several levels of accounting. The screen shows
each level, with the highest level first. For example, a company might
have Cost Center as the highest level of accounting, with each Cost
Center having its own set of Accounts.
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To display the Split Accounting - by Line Item
screen for:
- Requisitions, click Split Accounting on the Edit Line
Item screen.
- Travel authorizations or expense reports, click Split Accounting
on the Edit Line Item or Edit Line Item Accounting screens when
completing a travel authorization or the Edit Line Item or Create
New Expense Items screens when completing an expense report.
- Contracts, click Split Accounting on the Edit Contract
Pricing Term screen.
- Reconciliations, balance an order.
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- Indicate whether to split the charge by amount,
quantity, or percentage. (For contacts, only percentage applies.)
- To split the charges among multiple accounting
groups, click Add Split for each additional group. Click
Delete to delete split lines, if they are no longer necessary.
- For each group, indicate the:
- Cost center, actual account to be charged for
the line item, and a sub-account to further identify the account.
- The product type or category of the item.
- Region and company. A company is associated with a particular set
of financial books, and can be a business unit.
- For each group, enter a split amount and then
click OK. You must correct invalid fields that are flagged
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- When you're finished, click Update.
The amount you allocated is compared with the total amount of the
item, and any difference in the Unallocated field is displayed. If
the Unallocated field is not 0, correct the amounts allocated to each
group and click Update again. Repeat until the Unallocated
field is 0.
- Click OK to save your changes and return to the previous screen,
or Cancel to return to the previous screen without making changes.
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