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As a request progresses, Ariba Buyer emails notification messages to
keep relevant users informed and logs the history onto the History tab.
If you withdraw a request, its status reverts to Composing, and
the action in the History tab shows that the request was withdrawn.
Ariba Buyer automatically withdraws requests that have not been approved
or denied within a specified period of time. Automatic withdrawal ensures
that requests do not stall indefinitely.
If a requisition contains line items that do not require a receipt
(as configured by your system administrator), those line items have
a status of Ordered, and not Received, when the requisition is fully
approved. The status of the line items does not change during the procurement
process; Ordered is the final status of those line items.
Collaborative requisitions are available only in configurations where
Ariba Category Procurement is enabled.
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A purchase request, or requisition, changes status as it moves through
the business process, to indicate where it is in the process.
| This status |
Indicates |
| Composing |
The preparer is still creating a request and hasn't submitted
it for approval. Only the preparer and authorized users can view
the request. When a request is submitted for approval, the status
changes to Submitted.
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| Submitted |
A request has been submitted for approval, and at least one approver
still needs to take action on it. This status applies until a
request is fully approved (the status then changes to Approved),
an approver denies it (the status then changes to Denied), or
the preparer withdraws it (the status then changes to Composing).
You must withdraw a submitted request before you can change it.
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| Collaborating |
A requisition containing one ore more collaborative
items has completed any pre-collaboration approvals, and collaboration
requests have been sent to the invited suppliers. When collaboration
ends, the status changes to Collaboration Completed.
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| Collaboration Completed |
A collaborative requisition has completed the collaboration phase, and the requisition has been sent
to any approvers specified in the post-collaboration phase.
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| Approved |
All required approvers in the approval
flow have approved the request. After a request is approved, Ariba
Buyer generates one or more orders to sent to suppliers. If the
preparer or another user withdraws the approved request, the status
changes to Composing. You can withdraw an approved request only
if it specifies a
delay purchase until date. |
| Denied |
An approver has denied the request.
This status applies to the request until the preparer resubmits
the request (the status then changes to Submitted), or the approver
who denied the request decides to approve it (the status then changes
to Approved). |
| Ordering |
A fully-approved requisition is
in the process of generating one or more orders. As soon as the
orders have been generated and successfully transmitted to suppliers,
the status changes to Ordered.
At times, a requisition is unable to change to Ordered. For example,
when Ariba Buyer faxes a direct order to a supplier and a fax
transmission error occurs. In this case, manual intervention is
necessary; a purchasing agent might use the Force Order
command to change the status to Ordered.
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| Ordered |
All orders associated with a requisition
have been successfully transmitted to the appropriate destination
(supplier, ERP, or Ariba SN). This status applies to the request
until all items from the request are received (the status then changes
to Received), or until the requester cancels the order (the status
of both the request and its associated orders then change to Canceling
or Canceled). |
| Canceling |
The requester asked to cancel an order after it was placed. This
status applies to both the original requisition and its associated
orders. As soon as Ariba Buyer confirms that the cancellation
has been transmitted successfully, the status changes to Canceled.
At times, a requisition and its orders are unable to change to
Canceled. For example, when Ariba Buyer faxes a cancellation to
a supplier and a fax transmission error occurs. In this case,
manual intervention is necessary; a purchasing agent might use
the Force Cancel command to change the status to Canceled.
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| Canceled |
The requester canceled an order
after it went through the approval and ordering process. This status
applies to both the original requisition and its associated orders;
they retain this status indefinitely. After an order is canceled,
there are no further actions to take. |
| Receiving |
Ordered goods have been shipped and are in the process of being
received. This status applies until all items have been full received,
at which time the status changes to Received.
A requisition can have the Receiving status for an extended period
of time, until all receipts and subsequent receipt processes (such
as receipt approval, receipt tracers, or auto receiving) are completed.
If the order has been affected by rejected material or confirmed
short shipments, the requester must complete a change order to
close the order short, to allow the order's status to change to
Received.
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| Received |
Ordered goods have been shipped
and fully received. At this point, the associated orders are closed
and there are no further actions to take. |
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