VAT-specific fields appear only if you are logged into specific partitions in which your company has enabled VAT.

VAT can be enabled using either the gross or net capture method. As VAT must be reclaimed in the local currency in which it was assessed, the currency defaults to that of the country of purchase.

Gross capture method: Ariba Travel & Expense calculates the VAT amount for the expense type based on the gross amount of the expense item. When entering an expense item, the user specifies that a valid VAT receipt exists, selects the country in which the expense was incurred (country of purchase), and then enters the gross amount.

Users only see the gross amount (in the Amount field) for the line item on the Create Expenses screen.

Approvers see fields related to the amount and calculated VAT amount on various screens. For example, the VAT Amount and Adj. VAT fields appear on the Approval Summary screen.

An approver can edit or adjust the VAT amount. When adjusting the gross amount, the VAT amount is recalculated. For example, an amount of $100 (with a VAT tax rate of 50%) means the net and VAT amounts are $50 each. If the adjusted amount is $40, the adjusted net amount and adjusted VAT amounts are recalculated as $20 each (50% of $40).

Net capture method: Ariba Travel & Expense does not calculate the VAT amount. When entering an expense item, the user specifies that a valid VAT receipt exists, selects the country in which the expense was incurred (country of purchase), and then itemizes both the net amount (the gross amount minus the VAT amount) and the pre-figured VAT amount for the expense type from the VAT receipt.

Users and approvers see fields related to the net amount and VAT amount on various screens.

Users, for example, see the Net Amount and VAT Amount fields on the Create Expenses screen.

Approvers see the Adj. Net and Adj. VAT fields on the Approval Summary screen. An approver can edit or adjust the VAT amount. When adjusting the net amount, the VAT amount is not recalculated, as it isn't a calculated amount; however, the VAT amount is set the same as the adjusted amount. For example, if the net and VAT amounts are each $50, and the adjusted amount is $40, the adjusted net amount is $0 and the adjusted VAT amount is $40. The tax manager can adjust the adjusted net and VAT amounts.