When a contract request (CR) is fully approved, the items or commodities listed on it are permanent and cannot be deleted. If you need to change the CR, you must create a change request. You cannot delete existing items from the change request.

When changing a contract that contains milestones, fully verified milestones retain their original tracking numbers; unverified milestones are assigned new tracking numbers.

Some fields, such as Supplier, Contract Type, Purchasing Organization, and CR ID are not editable because releases may already be created against the original contract. Likewise, the commodity code field is not editable when you add a non-catalog pricing term.

After a release order, direct receipt or direct invoice has been made against a contract, its hierarchical type cannot be changed — and if a subagreement, its parent agreement cannot be changed either.

If you increase the maximum commitment amount, the contract will remain closed if the limits on all individual item and/or commodity pricing terms have already been reached.

When changing a global CR, you cannot change the release access from global to partition-specific (or vice versa) after the request has been fully approved and a contract created.

If a standalone contract is added to a contract hierarchy as a subagreement, all previous release orders or reconciled invoice amounts will accumulate to the parent agreement as long as the accumulator settings are also set to do so in the contracts.

To create a change request:

1. Click the CR ID on any status screen to display the CR details.
2. Click Change to create a change request (also referred to as a change order). The change request has a status of Composing. Ariba Contract Compliance assigns the CR a new version number to indicate a change request has been created.

If you add an item to a change request and then decide to remove it, you must delete the entire change request or undo the change while the request has a status of Composing, and create a new change request, as necessary.

To make an item obsolete (on a Line Item or Commodity Level CR):

1. Create a change request.
2. On the Pricing Terms tab or screen, locate the item and click Edit.
3. On the Edit screen:
   • Under Limits, enter a maximum amount of 0 (zero).
   • Under Discount, click None.
   • Click OK to save the changes and return to the Summary screen.
4. Add an attachment with the description “This item is obsolete and no longer available” (or similar text that clearly indicates the item is obsolete). In the body of the attachment, explain why you are making the item obsolete. If you are working from the Pricing Terms tab, click Add Comment to indicate that the item is obsolete.
5. To add an item to replace the obsolete one, click Add items, add the necessary information, and submit the request for approval.

To delete a change request:

1. Display the request and click Exit.
2. In the Confirm Exit screen, click Delete this request. Ariba Contract Compliance decrements the version number and returns the request to its previous state.

To undo the change:

1. Display the request and click Exit.
2. In the Confirm Exit screen, click Save this request to save the request with the status of Composing.
3. Display the request on a Status screen, click the CR ID, and then click Undo Change. Ariba Contract Compliance decrements the version number and returns the request to its previous state.