Suppliers who use Ariba Supplier Network (Ariba SN) can track, manage, and process payments using Ariba SN.

If your system is configured to make payments using an ERP system, you cannot edit payment requests. For other configurations, you cannot edit payment requests whose status is Scheduled, Paid, or Canceled.

If available, click the Table Options icon, located in the row above the column headers, to display commands that control the display of data in the table. For example, you can hide or show columns of data; group data; or export data to Excel.

If your company has enabled Ariba Settlement, you can monitor invoice approvals to ensure you receive the best possible payment discounts, and to forecast pending payments to avoid budget shortfalls.

Ensure timely invoice approvals: When an invoice reconciliation (IR) document is created, Ariba Settlement automatically generates a related payment request document. The payment request has a status of Processing to indicate its IR document is in the approval process. To monitor these payment requests and ensure their IR documents are approved in time to benefit from the scheduled payment discounts:

1. Click Explore in the Navigation Panel and then Payments to display a list of payments in the Payments tab.
2. To view the payment requests whose status is Processing, click the Table Options icon and then group the list by status. You can also click the Status column header to sort the list by status.
3. To display the IR document for a payment request, click the Payable link.
4. To display the current approval status, click the Approval Flow tab. Use the History tab to see how long the current approver has had the IR document.
5. Alert the current approver that the scheduled pay date is approaching and that the IR document must be approved in order to receive the best possible payment discount.

Forecast payments: A payment request includes a payment schedule and amounts based on the payment terms for the supplier. Until the corresponding IR document is reconciled and approved, the payment schedules and amounts are approximate, but can provide a rough forecast of cash outflow. After the IR document is approved, the payment schedules and amounts are more accurate and you can adjust your forecast as necessary. To review payment schedules to forecast payments:

1. Click the Table Options icon and then group the list by the scheduled payment date or net due date. You can also click a column header to sort the list by either of those dates.
2. Review the number of payments and the total payment amount scheduled for a given date, and compare that to your budget or cash resources.
3. Edit payment requests to change payment dates (click Recalculate to display applicable discounts for the new dates) or payment methods, or put the requests on hold, as needed.