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Tips   Create a time sheet

To create a time sheet for yourself, you must be defined as a contractor in the Ariba Buyer system and have at least one labor line item from a purchase order assigned to you. (The status of the purchase order must be Ordered or later.) To create a time sheet for someone else, you must have the permission CreateTimeSheet and select a valid contractor.

If you worked under different pay codes on the same day, such as if you worked regular time and overtime, you must create a separate entry for each different pay code. In some configurations, you might need to enter pay codes in a particular order. For example, you might need to create an entry under the Regular pay code before creating an entry under the Overtime pay code.

If you need to create several similar entries, such as 9 AM to 5 PM Monday through Friday, it can be faster to create one entry, copy it multiple times, and then edit the dates or other unique data in each entry.

Dates and times for time sheet entries cannot be in the future. If you are creating a time sheet for someone else, and you are in a different time zone from that contractor, the dates and times you enter are for your time zone, not the contractor's.

A single entry cannot span more than one day. For example, if you worked from 10 PM to 2 AM, create an entry for 10 PM to 11:59 PM and a second entry for 12 AM to 2 AM.

If available, click the Table Options icon, located in the row above the column headers, to display commands that control the display of data in the table. For example, you can hide or show columns of data, group data, or export data to Excel.

Related topics

About time sheets

Edit a time sheet

 
  1. In the Create section of the Navigation Panel on the Home page, click Time Sheet.
  2. If you are creating the time sheet for someone else, select the contractor's name from the list.
  3. If the contractor is associated with more than one purchase order, select the purchase order against which you are submitting this time sheet.
  4. On the Time Sheet tab, click Add.
  5. Enter Time Entries data. Click Update after each entry. To add more entries, click Add or click the check box next to one or more entries and then click Copy.
    • Specify the date and pay code for each entry, and then specify the start and stop times or the total hours worked, depending on your configuration. If needed, enter the name of the project and the task you worked on during the time entry.
    • To enter more detailed information about an entry, click Show Details, and then enter the information in the Notes field. To hide the detailed information, click Hide Details.
    • If you receive an error indicating that the hours overlap with another time entry:
      • Scroll down to the area showing the number of entries currently assigned to this time period, click the arrow to display the entries, and then compare the existing entries with the entries you are creating. You can click a time sheet link to view the time sheet that contains that overlapping entry.
      • Delete or edit the overlapping entry on your current time sheet. To delete an entry, click the check box next to it and click Delete.
  6. In the Comments box, enter comments as needed.
    • If you want to add an attachment, such as an external time sheet document required by the supplier, click Add Attachment and specify the file to attach.
  7. To view the approval flow, click the Approval tab. You can add approvers by clicking the Add Approver button.
  8. When you have finished creating the time sheet, do one of the following:
    • To send the time sheet for approval, click Submit.
    • To save the time sheet so that you can edit it later before submitting it, click Exit, and then click Save. Saving the time sheet allows you to enter your hours on a daily basis and then submit the time sheet at the end of the work week.

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