After making travel reservations on your travel booking provider's website, the travel authorization includes a travel item for each reservation. You can add additional travel items and change your travel reservations before submitting the travel authorization for approval.

Depending on your configuration, the summary table in the Navigation Panel either lists each item associated with the request or groups items by expense type. When listed by item, if errors or policy violations are indicated, you can click the icon to edit the item.

If your Ariba Travel & Expense configuration includes the Fix button on this screen, you can fix both errors and policy violations for individual line items on the Fix Travel Item screen. Additionally, you can cycle through all of the items in the travel authorization that need fixing.

If you were working in another Ariba Spend Management solution, such as Ariba Category Management, and you followed a link from that application to this screen, you can go back to that application by clicking the related link on this screen.

1. Add or review basic information.
2. Add or review travel items in the travel arrangements section.
• To create a new item for proposed expenses, click Create New Items.
• If you have not previously booked your travel reservations, click Book A Trip. You can then make air, rail, hotel, and car rental reservations, which will be added to the travel authorization.
• To change a travel reservation made through your travel booking provider, click Edit Your Trip.
• To edit an item or change reservations already booked online, click Action and select Edit Item Details or Edit Your Trip.
• To hide or show the details for travel items (such as itinerary information for a travel reservation), click Hide Details or Show Details.
• If available, click the Table Options icon, located in the row above the column headers, to display commands that control the display of data in the table. For example, you can hide or show columns of data, group data, or export data to Excel.
3. Fix any errors (The line item contains one or more invalid fields) or policy violations. If the Fix button appears on this screen, use it to edit the line item on the Fix Travel Item screen. If the Fix button is not available, click the Provide Justification link to enter an explanation on the Review Policy Guideline Violations screen, or click the line item to correct the information on the Edit Line Item screen.
4. In the Comment box, add or review comments for the entire travel authorization.
• To attach a file as part of your comments, click Add Attachment.
• To add a comment for an individual item, click Action and then select Edit Item Details and add the comment in the Edit Line Item screen.
5. Add, delete or review approvers.
6. Submit or save changes.
• Click Submit to submit the travel authorization for approval, or Exit to leave the request in a composing state and return to your home page.
• If you are an approver editing a travel authorization, click Save to save your changes. You can then view a screen from which you can approve or deny the travel authorization.